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To apply for a factory loan in Malaysia, banks usually ask for four groups of documents: company documents (SSM profile, constitution, board resolution), financial records (two to three years of audited accounts, the latest management accounts and six months of bank statements), director documents (ICs, income tax returns and personal guarantees), and property documents (the Letter of Offer or SPA, a title search and the building approvals). A complete file is the single biggest factor in a fast approval.
Use the checklist below before you visit the bank. Requirements differ slightly between banks, but these are the documents almost every bank asks for.
Company documents
| Document | Notes |
|---|---|
| SSM company profile (Super Form / Section 14 and 58 information) | Recent printout, usually within the last 1–3 months |
| Constitution (formerly M&A), if the company has one | Shows the company’s power to borrow and charge property |
| Board resolution to borrow and buy the factory | The bank or your lawyer will give you the wording |
| Business licence and other licences | Council licence, MIDA licence or others, if the company already operates |
| Company profile | A short description of the business, customers, staff and why you need the factory |
Financial records
| Document | Notes |
|---|---|
| Audited accounts for the last 2–3 years | Banks look at profit, cash flow and existing borrowings |
| Latest management accounts | If the last audit is more than 6 months old |
| Company bank statements for the last 6 months | All main accounts, to show regular income |
| Company tax returns (Form C) and tax receipts | Some banks ask for the latest two years |
| List of existing loans and facilities | With outstanding amounts and monthly repayments |
| Major contracts or purchase orders | Helpful for a growing company with a new contract |
Director and shareholder documents
- Copies of ICs (or passports for foreign directors) of all directors and main shareholders.
- Personal income tax returns (Form BE or B) and the latest EA forms, for the directors who will give personal guarantees.
- Personal bank statements, if the bank asks for them.
- Consent for the bank to check CCRIS and CTOS for the company and the directors.
Most banks ask the directors to sign personal guarantees for a company factory loan. Read what you are signing: a guarantee means you are personally responsible if the company cannot pay.
Property documents
| Document | Notes |
|---|---|
| Letter of Offer or signed SPA | Shows the price and the parties |
| Copy of the land title | Your lawyer or the seller’s lawyer can provide it; the bank will do its own search |
| Building plan and CCC or CF | Shows the building was approved and completed |
| Latest quit rent and assessment receipts | From the seller |
| Tenancy agreement | If you are buying a factory with a tenant, or plan to rent part of it out |
| Developer’s documents (new projects) | Booking form, payment schedule and the developer’s approval letter |
👉 Ask the seller for the CCC, building plan and title copy as soon as you agree on the price. These are often the documents that delay the valuation.
Extra documents for foreign-owned companies
- Shareholding structure up to the ultimate owners, and the parent company’s accounts if it gives a guarantee.
- Passports and proof of address of foreign directors.
- Any state consent documents for the purchase; see our guide on whether foreigners can buy a factory in Johor.
- Proof of the source of funds for the down payment.
How to speed up your loan approval
- Prepare a complete file before you apply. Missing documents are the most common cause of delay.
- Apply to two or three banks at the same time, so one slow or low offer does not hold you up.
- Explain any one-off losses in your accounts, such as a big machinery purchase or a COVID year, in a short letter.
- Check CCRIS and CTOS first for the company and directors, and settle any small overdue amounts before you apply.
- Make the SPA conditional on the loan, with enough time (usually 30–60 days) for approval.
For the bigger picture, read our guide to factory loans in Malaysia, and if a bank has said no before, see why factory loans get rejected.
Frequently asked questions
How long does a factory loan approval take?
Usually two to four weeks after the bank has a complete file and the valuation report. Larger or more complex loans can take longer.
Do I need audited accounts for a factory loan?
Most banks require audited accounts for a Sdn Bhd. Sole proprietors and partnerships usually provide tax returns, bank statements and management accounts instead.
Who pays for the valuation?
The borrower usually pays the valuation fee, either upfront or deducted from the loan. Ask the bank for the fee when you apply.
Looking for a factory to finance? See factories for sale in Johor, or contact Jimmy Toh for help with the property documents.
This article is general information, not financial advice. Each bank sets its own margins, rates and conditions, and they change over time, so please get a written offer from your bank before you commit.
